Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Authors have reviewed and adhere to the submission guidelines and evaluation criteria for their relevant submission type (e.g., research-oriented or practice-oriented).
  • Submitters are allowed to be first author or sole presenter TWICE for the OTESSA conference. Additional participation as co-authors not presenting as sole presenter is allowed. This limit does not apply to other association conferences being hosted at Congress.
  • Proposal document indicates which subtheme your proposal aligns with the most: The Transitions of Online learning and Teaching; Addressing the New Inequities; Sustaining Positive Change; and Wildcard
  • Authors must upload ONE session proposal file that contains: 1) abstract (max 200 words), 2) proposal (max 500 words, not including references), and 3) statement to address audience engagement and interaction (up to 200 words).
  • OPTIONAL: For short paper submissions being considered for publication in proceedings, 1) the author(s) must upload a SECOND proceeding file using the appropriate template provided, and 2) the text being considered has not been previously published, nor is it before another review board for consideration.
  • All identifying author information has been removed from the text and the file properties of the submission have been anonymized (e.g., Tools/Protection and check "Remove personal information from this file on save").
  • OTESSA expects each author submitting to the conference to also participate in the review process. Please ensure you have updated your OJS profile to indicate your willingness to serve as a reviewer.
  • In the "Comments to the Editor" section: Please list any material, digital, or accommodations needs related to your proposal or your presence at OTESSA.

Author Guidelines

For COMPLETE submission guidelines, please visit the OTESSA Website and click "Conference" and choose the current conference year.

Submission includes:

  • Title and names of all authors and presenters;
  • An abstract (max 200 words) to be entered in a field separate from the submission document;
  • An uploaded document that contains:
    • Subtheme your proposal aligns with the most: Transitions of Online learning and Teaching; Addressing the New Inequities; Sustaining Positive Change; and Wildcard
    • Proposal (up to 500 words, not including references or appendices)
    • Statement to address audience engagement and interaction (up to 200 words). 
  • Optional: Upload a second document containing a short paper to be considered for publication as part of the OTESSA conference proceedings (1000-2000 words, excluding references and appendices). Short conference papers may include works in progress. Authors must use either the appropriate template when uploading this file:
  • Optional: A full paper of 4000-7000 words, including references, but not including appendices, for publication as part of the OTESSA Journal (full paper information will be sent on completion of session and/or proceedings review). Full manuscripts are to be submitted separately to the OTESSA Journal by April 1 and to follow the guidelines and templates provided there.

All submissions should follow the American Psychological Association (APA) formatting and style guide. 

Submitters are allowed to be first author or sole presenter TWICE for the entire OTESSA conference. Additional participation as co-authors not presenting as sole presenter is allowed. Please note: this limitation does not include presenting at other conferences at Congress (e.g., an author could present two first author sessions at OTESSA and one first author session at CSSE, etc.).

Proposals must conceal the identity of the author(s). Citing one’s own work is permissible, but authors must ensure their identity is not revealed. Proposals that do not comply may be rejected or returned for revision.

Where available, URLs for the references have been provided and hyperlinked.

The sessional proposal's text format is double-spaced; uses 11-point font Arial. The optional short or full papers for publication should follow the style provided in the short and full paper templates

All illustrations, figures, and tables are placed within text at appropriate points, rather than at the end.

Evaluation Criteria

Research-oriented submission criteria:

  1. Significance to the field, to practice, to society, to OTESSA mission/focus
  2. Relevance to conference theme 
  3. Clarity (of objectives or purpose, of writing, of arguments, etc.)
  4. Situatedness (i.e., has the author situated their work in the broader research literature, provided perspective[s] or theoretical framework)
  5. Substantiated conclusions and/or recommendations
  6. Methodological and analytic rigour as required by the inquiry approach employed

Practice-oriented submission criteria:

  1. Significance to the field, to practice, to society, to OTESSA mission/focus
  2. Relevance to conference theme 
  3. Clarity (of objectives or purpose, of writing, of arguments, etc.)
  4. Situatedness (i.e., has the author situated their work in the broader context of similar work conducted by others)
  5. Substantiated conclusions, and/or recommendations

Optional Short or Full Paper Options

Authors submitting to the conference have the option to submit a short or full paper. The short paper would be considered for publication as a conference proceeding. The full paper would be considered for publication in the OTESSA Journal. Those opting to submit for a session only will receive either an Accept or Decline decision. Those opting to submit for a session plus proceeding will receive one of: Accept Session/Accept Proceeding; Accept Session/Revisions Required for Proceeding; Accept Session/Reject Proceeding; or Rejection Session/Rejection Proceeding.

Short papers are due at the same time as session proposals as per the conference call for proposals deadline (e.g., December 15). Full paper information is provided upon complete review of sessional proposal and/or proceeding. Full papers are due April 1 and can be submitted to the OTESSA Journal. Those opting to submit for a full paper for publication will undergo a separate review process overseen by the OTESSA Journal co-editors.

Full paper submission guidelines found on the OTESSA Journal. The short paper submission guidelines will be posted on this website with further details on the OTESSA conference website. Visit the OTESSA website and click on Conference. Please ensure you review these as they will contain information about ensuring web accessible files, media format standards, address ethics, and more detail on formatting.

For optional short or full paper submissions only: the text being considered has not been previously published, nor is it before another review board for consideration (or provide an explanation in "Comments to the Editor").

Open Access Policy

All submissions that opt into and are accepted for the proceedings collection will be published open access under the Creative Commons Attribution 4.0 International (CC BY 4.0) license. Those authors who do not wish to publish their work as open access proceedings may opt to submit their work for presentation only (no proceedings).

Language Option

The official language of OTESSA is English; however, submissions can be accepted in either English or French, which are the official languages of Canada. We are also pleased to accept Indigenous language submissions. Authors are encouraged to sign up as reviewers. Under "areas of interest," enter "English reviewer," "French reviewer," or "Indigenous language reviewer" to assist us with the review assignment process.

Session (20 minutes)

20-minute sessions present research or facilitate critical reflections on practice. Typically, we will cluster sessions into 3 per hour, aligning themes where possible.

Time: 20 minutes (typically 15-minute presentation, 5 minutes Q+A)

Session (50-minutes)

50-minute sessions present research or facilitate critical reflections on practice. 

Time: 50 minutes (can be used for presentation, but must include a portion for Q&A, or time may be fully used for interactivity)

Panel (50-minutes)

Panels are structured discussions between multiple speakers offering diverse perspectives or approaches on a common theme. Panels should include three or four speakers, inclusive of a moderator if desired. Proposals should outline the topic of the panel along with how each panelist will contribute a different perspective to foster an engaging and informative conversation.

Time: 50 minutes (including at least 10 minutes for audience Q&A)

Workshop Session

Workshops sessions may follow a number of different formats, and each will include a significant element of audience engagement and interaction. Proposals should outline the format and structure of the workshop and explain how the audience will be engaged. If there is high demand, we may need to restrict the number of workshop sessions for logistical purposes. We encourage workshops to full from one of the following area tracks: 

- Research workshops (e.g., ethics, social media analysis, academic writing, stats with R)

- Pedagogy workshops (e.g., digital accessibility in online courses, teaching with OER)

- Technology workshops (e.g., aggregating blog feeds using Feedzy, H5P in Pressbooks)

Time: 90 minutes by default, but longer or shorter times can be proposed in proposal and by including a note in the  "comment to editor" section

Alt-Format (10-min)

Alternative short formats are very welcome (e.g., demos, Pecha Kucha, spoken word, TED-style talk, multimodal presentations, performance, improvisation, screening a digital story, web content, etc.). This format asks you to be creative, to share an idea in a way that speaks to heart and mind.

Time: 10 minutes 

Showcase Gallery - Asynchronous

This category includes asynchronous, openly licensed content in any format, including video, audio, blog posts, surveys, reports, papers, posters, infographics, resources, etc. The content does not need to be created specifically for the conference, but proposals should clearly address how the content relates to the conference topics or theme. If accepted, presenters will be required to submit the proposed content prior to the conference along with a featured image. The Showcase Gallery will be available to browse throughout the event. Presenters and conference delegates will have opportunities to comment and engage in a forum. 

Time: Ongoing

Privacy Statement

The names and email addresses entered in this conference site will be used exclusively for the stated purposes of the OTESSA conference, journal, and association, and will not be made available for any other purpose or to any other party.