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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Authors have reviewed and adhere to the submission guidelines and evaluation criteria for their relevant submission type (e.g., research-oriented or practice-oriented).
  • Submitters are allowed to be first author or sole presenter TWICE for the OTESSA conference. Additional participation as co-authors not presenting as first presenter is allowed. This limit does not apply to other association conferences being hosted at Congress.
  • Enter the names of ALL authors and presenters plus the 150-200 word abstract into the submission system
  • Upload ONE session proposal in word document format (e.g., .docx, .rtf) and NOT PDF, using the provided "Session Proposal Template" with all parts completed.
  • OPTIONAL: Upload a SECOND file to be considered for publication in the proceedings, 1) the author(s) must follow the author guidelines for proceedings, 2) for text-based submissions, use the appropriate template provided in word document format and NOT PDF, and 3) the work being considered has not been previously published, nor is it before another review board for consideration.
  • All identifying author information must be removed from the text and the file properties of the submission have been anonymized (e.g., Tools/Protection and check "Remove personal information from this file on save").
  • OTESSA expects each author submitting to the conference to also participate in the review process. Please ensure you have checked "Reviewer" under Roles on your profile in the submission system and added keywords for reviewing interests.
  • In the "Comments to the Editor" section: Please list any material, digital, or accommodations needs related to your proposal or your presence at OTESSA.
  • Please make sure you have added the email and as a safe domain from which to receive emails to ensure it does not end up in your junk mail.

Author Guidelines

Welcome to the OTESSA conference submission portal!

For COMPLETE conference information, please visit the OTESSA Website and click "Conference" and choose the current conference year, where you fill find information about the conferece themes, parallel conferences with whom we have reciprocal attendance agreements, membership and fees, and more.

Submission includes:

  • Completion of the online submission form. Please be sure to enter the names of all authors and presenters and enter the abstract (150-200 words);
  • Upload a proposal using the proposal template provided. This includes title, session format (e.g., 20-min session), session type (research or practice), theme, mode of session (F2F or online), review type requested (double-blind or open), proposal summary (250-500 words if no proceeding submitted separately), and statement of engagement (max 200 words). The template provides further instructions.
  • Optional: Upload a proceedings for publication using one of the templates below for either a short conference research paper or a short conference practice paper (1000-2000 words, excluding references and appendices).  The short paper is considered for publication as part of the OTESSA conference proceedings. Short conference papers may include works in progress. Authors must follow the author guidelines for publishing proceedings and use the appropriate template when uploading this file:
  • Optional: A full paper of 4000-7000 words, including references, but not including appendices, for publication as part of the OTESSA Journal. Full manuscripts are to be submitted separately to the OTESSA Journal and to follow the guidelines and templates provided on that website. We encourage submissions by March 1 to be published in advance of the conference; however, we have an open-door policy and will process submissions as they are submitted, whether pre- or post-conference.

All submissions should follow the American Psychological Association (APA) formatting and style guide. 

Submitters are allowed to be first author or sole presenter TWICE for the entire OTESSA conference. Additional participation as co-authors not presenting as sole presenter is allowed. Please note: this limitation does not include presenting at other conferences at Congress (e.g., an author could present two first author sessions at OTESSA and one first author session at CSSE, etc.).

Proposals must conceal the identity of the author(s). Citing one’s own work is permissible, but authors must ensure their identity is not revealed. This means deleting their names from the article, including references and citations and have inserted "Author" in its place. Titles of works published should be replaced with "Deleted for Peer Review." Author identification must also be removed from the file properties. Proposals that do not comply may be rejected or returned for revision.

Where available, URLs for the references have been provided and hyperlinked.

The sessional proposal's text format is double-spaced; uses 11-point font Arial. The optional short or full papers for publication should follow the style provided in the short and full paper templates

All illustrations, figures, and tables are placed within text at appropriate points, rather than at the end.

Evaluation Criteria

Research-oriented submission criteria:

  1. Significance to the field, to practice, to society, to OTESSA mission/focus
  2. Relevance to conference theme 
  3. Clarity (of objectives or purpose, of writing, of arguments, etc.)
  4. Situatedness (i.e., has the author situated their work in the broader research literature, provided perspective[s] or theoretical framework)
  5. Substantiated conclusions and/or recommendations
  6. Methodological and analytic rigour as required by the inquiry approach employed

Practice-oriented submission criteria:

  1. Significance to the field, to practice, to society, to OTESSA mission/focus
  2. Relevance to conference theme 
  3. Clarity (of objectives or purpose, of writing, of arguments, etc.)
  4. Situatedness (i.e., has the author situated their work in the broader context of similar work conducted by others)
  5. Substantiated conclusions, and/or recommendations

Optional Short Proceedings or Full Article Publications

Authors submitting to the conference have the option to submit a short or full article (including text and media options). The short article would be considered for publication as a conference proceeding. The full article would be considered for publication in the OTESSA Journal. Those opting to submit for a session only will receive either an Accept or Decline decision. Those opting to submit for a session plus proceeding will receive one of: Accept Session/Accept Proceeding; Accept Session/Revisions Required for Proceeding; Accept Session/Reject Proceeding; or Rejection Session/Rejection Proceeding.

We encourage short proceedings to be submitted at the same time as session proposals as per the conference call for proposals deadline; however we practice an open-door policy and will process proceedings as received for review and consideration for publishing, even well after the conference. When proceedings are added at a later date after session proposal submission, we ask that they be uploaded within the same original submission as a new file. This can be as an attachment to a discussion thread in the original submission.

Full papers can be submitted to the OTESSA Journal at any time as we have an open-door policy; however, in order to publish works prior to the conference, we would need to receive submissions by March 1. Those opting to submit for a full paper for publication will undergo a separate review process on the OTESSA Journal website that is overseen by the OTESSA Journal co-editors.

Full paper submission guidelines found on the OTESSA Journal. Please ensure you review these as they will contain information about ensuring web accessible files, media format standards, addressing ethics, and more detail on formatting.

Visit the OTESSA website and click on Conference for more conference information and participation details.

For optional short or full paper submissions only: the work being considered must not have been previously published, nor is it before another review board for consideration (or provide an explanation in "Comments to the Editor").

Open Access Policy

All submissions that opt into and are accepted for the proceedings collection will be published open access under the Creative Commons Attribution 4.0 International (CC BY 4.0) license. Those authors who do not wish to publish their work as open access proceedings may opt to submit their work for presentation only (no proceedings).

Language Option

The official language of OTESSA is English; however, submissions can be accepted in either English or French, which are the official languages of Canada. We are also pleased to accept Indigenous language submissions. Authors are encouraged to sign up as reviewers. Under "areas of interest," enter "English reviewer," "French reviewer," or "Indigenous language reviewer" to assist us with the review assignment process.

Session (20 minutes)

20-minute sessions present research or facilitate critical reflections on practice. Typically, we will cluster sessions into 3 per hour, aligning themes where possible.

Time: 20 minutes (typically 15-minute presentation, 5 minutes Q+A)

Session (50 minutes)

50-minute sessions present research or facilitate critical reflections on practice. 

Time: 50 minutes (can be used for presentation, but must include a portion for Q&A, or time may be fully used for interactivity)

Panel (50 minutes)

Panels are structured discussions between multiple speakers offering diverse perspectives or approaches on a common theme. Panels should include three or four speakers, inclusive of a moderator if desired. Proposals should outline the topic of the panel along with how each panelist will contribute a different perspective to foster an engaging and informative conversation.

Time: 50 minutes (including at least 10 minutes for audience Q&A)

Workshop or Demo (60 min or as proposed)

Workshops sessions may follow a number of different formats, and each will include a significant element of audience engagement and interaction. Proposals should outline the format and structure of the workshop and explain how the audience will be engaged. If there is high demand, we may need to restrict the number of workshop sessions for logistical purposes. We encourage workshops to full from one of the following area tracks: 

- Research workshops (e.g., ethics, social media analysis, academic writing, stats with R)

- Pedagogy workshops (e.g., digital accessibility in online courses, teaching with OER)

- Technology workshops (e.g., aggregating blog feeds using Feedzy, H5P in Pressbooks)

Time: 60 minutes by default, but longer or shorter times can be proposed in proposal and by including a note in the  "comment to editor" section

Alt-Format (10 minutes)

Alternative short formats are very welcome (e.g., demos, Pecha Kucha, spoken word, TED-style talk, multimodal presentations, performance, improvisation, screening a digital story, web content, etc.). This format asks you to be creative, to share an idea in a way that speaks to heart and mind.

Time: 10 minutes 

Poster (60 minutes)

This category includes posters that are available at scheduled times to browse (online via breakout room and screen sharing or in-person with a printed poster). Presenters and conference delegates will have opportunities to comment and engage in an asynchronous forum as well. 

Time: Presenters to be available for 60 minutes for attendees to drop in

Design Showcase (60 minutes)

These presentations feature an actual design solution (artifact or otherwise) and highlight what principles and considerations (ethical, etc.) a designer or design team intentionally considered or encountered naturally. Design Showcase presentations include a discussion of how the designer or team brainstormed various possible solutions and navigated any conflicting considerations and describes design decisions - both those taken as well as those not pursued - and captures the iterative nature of a given design project.

Privacy Statement

The names and email addresses entered in this conference site will be used exclusively for the stated purposes of the OTESSA conference, journal, and association, and will not be made available for any other purpose or to any other party.